JOB APPLICANTS PRIVACY NOTICE
1. GENERAL INFORMATION
1.1. We process personal data relating to:
• those we employ to work at our schools, or otherwise engage to work within our Trust;
• those applying to work within our Trust;
• those we contract to undertake work at our schools.
1.2. This Privacy Notice should be read and interpreted together with the Data Protection Policy available at: anglianlearning.org/gdpr-policies/.
1.3. Any wish to limit or object to the uses to which personal data is to be put should be notified to the Data Protection Officer who will ensure that this is recorded, and adhered to if appropriate. If the Data Protection Officer is of the view that it is not appropriate to limit the use of personal data in the way specified, the individual will be given written reasons why the Trust cannot comply with their request.
1.4. The Data Protection Officer, Mark Povey, can be contacted at email@example.com.
2. PERSONAL DATA OF THE JOB APPLICANTS
2.1. Personal data that we may collect, use, store and share (when appropriate) about job applicants includes, but is not restricted to:
• Contact details
• Copies of right to work documentation
• Evidence of qualifications
• Employment records, including work history, job titles, training records and professional memberships
2.2. The purpose of processing this data is to aid the recruitment process by:
• Enabling us to establish relevant experience and qualifications
• Facilitating safe recruitment, as part of our safeguarding obligations towards pupils
• Enabling equalities monitoring
• Ensuring that appropriate access arrangements can be provided for candidates that require them
2.3. In the situation that some of the scopes for collecting and using personal information about you overlap, and there may be several grounds which justify the school’s use of your data.
2.5. Where we transfer data to a country or territory outside the European Economic Area, we will do so in accordance with data protections law.
What are cookies?
A cookie is a small text file, typically of letters and numbers, downloaded to your computer when you access websites. Typically, they contain the following information:
• a site name and unique user ID,
• the duration of the cookie’s abilities and effects,
• and a random number.
The role of cookies is beneficial, making your interaction with frequently-visited sites smoother with no extra effort on your part. Without cookies, online shopping would be much harder and some websites will become less interactive with the cookie option turned off.
Most common cookies
These cookies expire when you close your web browser (Internet Explorer, Firefox, Safari, Google Chrome). These cookies are used for various reasons, for example, remembering what you have put in your shopping basket as you browse a website. They can also be used for security to access your Internet banking or email.
These cookies are still stored on your computer after you have closed your web browser which allows your preferences on websites to be remembered. These cookies are used for a variety of purposes, for example, remembering your preferences on a website (your language choice or your user name on a particular website).
First and Third-Party cookies
This refers to the website placing the cookie. First party cookies are cookies set by the website you are visiting. Third party cookies are set by another website; the website you are visiting may have advertising on the page and this other website will be able to set a cookie on your computer. Third party cookies on the main web browsers allow third party cookies by default.
Changing the settings on your browsers can prevent this. We will only record or share third party cookies where we have your consent to do so. For more information about how we manage your personal data, see our privacy notice here.
There are some exemptions to the above where it is essential for a website to store information on your computer, for example, to provide a service to you that you have requested.
Data Protection laws demand that you, as a website user, are given the opportunity to understand how cookies are used on our websites and consent to cookies being stored on your computer (laptop / mobile / tablet).
Monitor the use of our website
We put a session cookie on your computer for the duration of your visit to our site. It stores data about the browser you are using and information you have entered for our website to function correctly and to deliver you the best service. This cookie is deleted when you leave our website. We track what you do on our website to improve your experience and for functionality purposes.
Collect trend data
Use Google Analytics
Anglian Learning use Google Analytics to track website engagement. You may disable the Google Analytics function by means of a browser add- on to ensure the prevention of the sending of any analytical information to Google.
How to change your cookie settings
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.aboutcookies.org or www.allaboutcookies.org. To opt out of being tracked by Google Analytics across all websites visit tools.google.com/dlpage/gaoptout
How to delete cookies from your device
The method for removing cookies from different browsers varies. A good reference is the following resource, which covers all main stream browsers: www.cookielawinfo.com/ways-to-block-cookies-in-different-browsers/